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MWC2019 Final Balance Payment

This sheet describes how to pay AXCS for your Final Lodging Balance or any other payments due for the MWC2019 trip.
Please note terms on all Lodging Balance payments at the bottom of this page.

One option is to pay via a check/money order sent to AXCS. Just write a check payable to AXCS and mail check to:
AXCS
PO Box 604
Bend, OR 97709

The other option is to pay via on-line credit/debit card payment — being aware that card processing fees make this amount 2.2% + 30 cents higher. To do the credit/debit card on-line option, follow these steps:

1.) Click on the PayPal button below. In the next window, enter the CREDIT CARD PAYMENT AMOUNT listed on your postal mail invoice exactly where the screen says “Price per item”. Ignore “Quantity”. Click on the big blue “Continue” button.

2.) In the next screen, most people will select the Pay with Debit or Credit Card option on the big grey bottom button. If you regularly use a PayPal account to pay for things, you are welcome to use that option as well.

3.) In the Pay with Debit or Credit Card screen you just fill out what is asked, submit, and you have paid your trip final balance!

Terms of MWC2019 Lodging Package payments:

AXCS Cancellation Policies on Lodging Packages Arranged by the Association
The deposit and/or final balance holds your room/board space in your AXCS hotel/apartment for the number of nights you request. If you cancel on or by August 31, you will be refunded all but $50 (per person) of your deposit. For cancellations between September 1 - October 31, all but $75 (per person) of your deposit will be refunded. Refunds on cancellations starting November 1 will be subject to hotel policies (see below) with AXCS retaining a minimum $125 (per person), a portion of which may be tax deductible. AXCS urges all skiers to have travel insurance to protect your trip investment!

MWC2019 Hotel/Apartment Cancellation Policies (these policies are set by the lodging providers & all USA booking properties are using the same terms)
Should you need to withdraw from a reservation, the following conditions / fees shall apply:

Hotel room cancellation terms when the entire room is booked by one party (example: single or a couple in a double room):
-- Refund amounts to any individual USA booking party will be based on how many USA cancellations were made prior to the dates below. Once the total USA reservation exceeds the allowed cancellation numbers at each cut-off date, further cancellations will have refund amounts reduced up to and including no refunds possible.
-- Cancellation until 20 November 2018 subject to a deduction for 10% of the total AXCS reservation being non-refundable. After the 10% limit is hit, all further cancellations subject to non-refundable charges if replacement bookings cannot be secured by AXCS.
-- Beginning 21 November 2018, up to 80% of each AXCS reservation amount is subject to non-refundable penalties if a replacement booking cannot be secured.
-- Beginning Thursday 7 February 2019, up to 90% of each AXCS reservation amount is subject to non-refundable penalties if a replacement booking cannot be secured.
-- After 20th February 2019 all cancellations have to be fully paid with no refund possible and the participant will have to use their travel insurance for eventual refund.

Hotel room cancellation terms when a hotel room is shared by two separate booking parties
(example: two single men sharing a 2 bed room, one roommate has to cancel leaving an "orphan" roommate):
-- Beginning 21 November 2018, all refunds in this booking classification will first be based on AXCS being able to secure a replacement for the space vacated by the cancelled booking party. All booked double hotel rooms must be paid for as double bookings except for an allowance of a few nights can be single rate (case-by-case basis how many a "few" means, AXCS will consult with Beitostolen resort each time). If AXCS cannot find a replacement for the cancelled roommate, the cancelling party is responsible for all original charges on the room regardless of overall hotel cancellation policies and deadline dates.
-- Beginning 21 November 2018, up to 80% of each AXCS reservation amount is subject to non-refundable penalties if a replacement booking cannot be secured.
-- Beginning Thursday 7 February 2019, up to 90% of each AXCS reservation amount is subject to non-refundable penalties if a replacement booking cannot be secured.
-- After 20th February 2019 all cancellations have to be fully paid with no refund possible and the participant will have to use their travel insurance for eventual refund.

Apartment room or roommate cancellation terms
-- Please be advised that all booked apartment rooms must be paid for as either single or double bookings for each night of the overall apartment booking -- no exceptions. This means that all apartments functionally are a shared burden for all apartment-mates and thus cancellation policies are entirely subject to finding a replacement for vacated rooms or roommates rather than resort deadline dates as per hotel rooms.
-- Beginning 21 November 2018, all refunds in this booking classification will first be based on AXCS being able to secure a replacement or agreeable re-assignment within apartments for the space vacated by the cancelled booking party. Refunds will only be made when it is confirmed that room charges for the cancelling party will not be the responsibility of AXCS or original apartment-mates.
-- In some cases, the OC may be able to provide a smaller apartment which would be the same as finding a replacement for the vacated space.
-- If AXCS cannot find a replacement for the cancelled roommate, the cancelling party is responsible for all original charges for their space in the apartment regardless of overall hotel cancellation policies and deadline dates.
-- After 20th February 2019 all cancellations have to be fully paid with no refund possible and the participant will have to use their travel insurance for eventual refund.